Tips for Presenting at Conferences
I am preparing a discussion on health information technology for a presentation that I am giving later this year. In my preparation, it struck me that it might be a good idea to give some brief tips here on this blog for preparing a presentation. There are many specialty clinical conferences taking place around the country and they are a great way to present something that you are working on or to share your subject matter expertise.
Most NP/DNP programs today require some sort of capstone or evidence based research project. There is often valuable clinical knowledge identified from these projects and therefore should be shared with the health care community. Some of the work may be identified by other clinicians and researchers for ongoing analysis.
Without further ado, here are some of the helpful tips for preparing and presenting at a conference:
- Choose a topic that you are passionate about and have expertise on.
- Identify the correct conference venue to present at. For example, if your topic is focused on pediatrics, it probably isn’t a good idea to want to present it at a geriatric-focused conference!
- Obtain the conference’s guidelines for presenting. The conference host will usually have very extensive guidelines to assist you.
- Pay attention to their schedule. The conference requires submission of materials by certain deadlines.
- Make an outline. It sounds so elementary but an outline will enable you to set your course and stick with it. The guideline should clearly state the objectives of your talk. What will the audience be learning about and what new knowledge will they have after your lecture.
- Perform your research and put it all together in a clear concise presentation (using Microsoft’s Powerpoint or Apple’s Keynote). Remember to not make the slides so busy so that its not hard to read from the audiences perspective. Also determine if you will use any other presentation materials such as an erasable whiteboard, etc.
- Prepare any handouts that you want to include in your presentation.
- Practice, practice, practice. Some people have a natural talent of public speaking, but many do not. You will need to practice slide transitions and try to avoid any transitions that will be too distracting from the material. Be sure to practice giving your presentation alone and then practice with an audience of family/friends.
- Be sure to find out what equipment the venue will provide. Most offer the projector, microphone, and whiteboard. Some will offer a computer as well (if you are making the presentation on Keynote or bringing your own Apple laptop, you will have to either bring the appropriate VGA adapter or ask if the conference will provide the adapter – for usually $20, I would make sure that I had my own adapter).
- Arrive at your designated timeslot and room assignment in plenty of time prior to the presentation. There will usually be a presentation in session before you so you may not be able to set up too far in advance.
- Someone from the venue will be there to help with set-up and any technical difficulties.
- Give your great presentation!
You will eventually receive some type of feedback report from the conference host after well after completion of the conference . Be sure to read all the comments and try not to take any negative comments too personal. You will decide if you want to add or change something the next time you present based on the feedback.
If you still aren’t ready to present in front of an audience, consider a poster presentation. Many conferences will have designated areas for poster presentations where attendees will walk through. The “presentation” is to smaller groups of attendees or individuals as they walk by.
There is no reason not to share any work that you are passionate about or spent significant time studying. This type of work is considered gray literature and contributes to the body of knowledge. Good luck!

